Terms & Conditions of Hire

DEFINITIONS

“THE COMPANY” is THE PARTY TENT COMPANY NORTH WEST LIMITED and / or their subcontractors or agents. “THE HIRER” is the person hiring the equipment from the Company “THE PERIOD OF HIRE” means the time commencing with the arrival of the equipment on site and terminating when the equipment is removed by the company.

CONDITIONS

Unless stated in writing all orders are accepted subject to the Terms and Conditions of hiring stated below and the hirer by authorising or allowing work to proceed is deemed to have acknowledged this.

SITE

The hire charges are based on the assumption that the site is flat level firm grassed area with easy access for motor transport, and that no drains, cables, or other services are buried beneath the surface or otherwise concealed. The hirer is required to provide the company with either a plan showing the position in which the marquees or equipment are to be erected or should have a representative on the site for that purpose. The hirer should never presume that any of the Company’s equipment will be attached or joined to any buildings within the site unless stated in the Company’s booking forms. Likewise, the hirer should never presume that any other equipment is included in the hire other than what is stated in the Company’s booking forms.

LIABILITY

Whether the site complies with the foregoing requirements listed in the above or not, the company shall not be under any liability whatsoever to make good any damage to the site nor shall the company be under any liability whatsoever in respect of damage to drains, pipes or cables or other services buried under the site or otherwise concealed or any consequential loss resulting from such damage unless an accurate plan showing the precise position of such drains, pipes or cables or other services shall have been supplied to the company.

HIRE CHARGES

The charges published in any of the Company’s printed matter are for the guidance of the Hirers in estimating costs only and do not constitute an offer. The hire charges do not include attendance by the Company’s staff except during the actual processes of erecting and dismantling tentage.

VARIATIONS

The company will use its best endeavours to supply the hirer with the equipment ordered but where this is not possible the company will notify the hirer as soon as possible with any alterations to the design and specifications of the equipment and where alteration is fundamental the hirer may terminate this contract and any deposit paid will be refunded.

PAYMENT

Payments must be made in accordance with the terms stated in the Company’s quotation or/and invoice. Should settlement not be made by the Hire date then interest will be charged at 8% per annum above the base rate of Barclays Bank PLC.

ERECTION AND DISMANTLING

The Company provides all labour and such costs are included in the cost of hire.
The hirer should not enter the equipment while the Company is erecting and dismantling.

FORCE MAJEURE

Although the company will use its best endeavours to every contract, performance of the contract is subject to variation or cancellation by the company in consequence of Acts of God, War, Strikes, Riots, Lockouts or any other disturbances. Fire, Flood, Storm, Gale, or Tempest restrictions on the use of Transport, Fuel or Power. Requisitioning storage of material or transport or labour or any other cause beyond the control of the company.

CONTRACT

No verbal representations or arrangements are recognised by the Company. A booking may only be deemed valid once the Hirer is in receipt of a booking confirmation from the Company. The Company will provide a booking confirmation and the appropriate deposit invoice, usually being 50% of the total hire cost, that should be payable by return.

CANCELLATION

Should the Hirer wish to terminate the contract then the Company reserve the right to charge to the Hirer the following compensation rate.
100% of the hire price for notice less than 7 days prior to the hire period
50% of the hire price for notice between 7 and 28 days prior to the hire period
30% of the hire price for notice more than 28 days prior to the hire period.

LIABILITY TO THIRD PARTIES

The company will not be responsible for, and the hirer will indemnify the company against all claims for injury to persons, or loss of, or damage to, property, however caused, unless it be proved that such injury or damage resulted from faulty materials, workmanship, or negligence on the part of the company.

INSURANCE

The insurance provided by the Company covers the equipment against: Theft, Vandalism, Fire and explosion, Storm and tempest.

EXCLUSIONS FROM INSURANCE

(a) Insurance excess – The insurance cover excludes the first £250 of any claim and this is payable by the Hirer.
(b) Cover only applies to equipment that is delivered by the Company and does not include any equipment provided by a sub-contractor.
© Disappearance, Unexplained or inventory shortage
(d) Consequential Loss
(e) Acts of fraud or dishonesty by any party to whom the property insured has been entrusted or hired.
(f) Any breach of the Company terms and conditions as herein stated will negate the insurance policy
(g) Failure to report the loss or damage arising from fire, theft or vandalism to the police immediately upon discovery and to the Company within 24 hours

THE HIRERS RESPONSIBILITY

The hirer shall during the period of Hire be responsible for the maintenance and safe custody of the Company’s equipment from the completion of erection until dismantling.

The hirer must be satisfied with the equipment before use and should notify the Company of any miscounts, incorrect deliveries or unacceptable equipment before use.

All customers are responsible for breakages damage and loss.

All Equipment shall be returned to us clean (except linen). If the Equipment is returned unclean, we reserve the right to charge you for our reasonable costs and expenses incurred in cleaning the equipment.

If any Equipment is returned damaged, you will be charged a replacement cost to the value of that item at retail price. You will not receive a refund for any Equipment returned unused.

The hirer should keep any part of the equipment that is the framed structure or a tent completely closed and secure while not in use during the period of hire.

The hirer is responsible for ensuring that the venue has sufficient power supply, plug points, connectors etc for the lighting hired as well as any other requirements they may have.

The hirer should not tamper with the structure or any part of the equipment and in particular not affix or suspend from the equipment any item whatsoever without written consent of the Company.

The hirer should not use any lighting, heating, cooking or other gas or electrical appliances of any kind without the previous consent in writing from the Company.

The hirer is responsible to give notice to or obtaining permits from any authorities who are or may be concerned and any similar authority where necessary to the Planning Authority, District Surveyor, Police, Fire Brigade and any similar authority or organisation.

Any costs incurred in delays or modifications in the work arising from the absence or misrepresentation of all such necessary permissions and permits shall be payable to the Company by the hirer.

Where appropriate obtain a licence from the local authority. Any requirements under the licence must be notified to us in writing, usually no less than 28 days before erection. Should the Company for any reason be unable to comply with these requirements, the Contract will become void and the customer advised accordingly. No Internal equipment should be moved outside this marquee e.g. lights, tables or chairs etc. this equipment is for internal use only.

NO NAKED FLAMES ALLOWED IN THE MARQUEE. *NO SMOKING IN THE MARQUEE. NO PARTY POPPERS. *NO GLASS ON THE DANCE FLOOR